BUILDINGS, GROUNDS AND EQUIPMENT MANAGEMENT:
SECURITY
CLA-R (LOCAL)

KEY CONTROL	District personnel shall observe the following regulations regarding keys: 1. Keys are issued to the building principal, who in turn issues them to      employees in the building as needed. The principal shall keep a current     record of all keys checked out. Teachers who are issued keys during the      year shall return them to the principal at the close of the year for a key     audit. The key audit shall be a part of the principal’s and the      employee’s checkout requirements. 2. All keys shall be supplied and duplicated by the Maintenance      Department. Employees may not have a key made or duplicated      elsewhere. 3. A request for a duplicate key shall be sent on a work order to the      Associate Superintendent for Facilities, accompanied by a detailed      explanation of why a duplicate is needed. 4. When a key is lost or stolen, a request for another key must be sent      along with a work order to the Associate Superintendent for Facilities,      accompanied by a written, signed explanation by the employee to whom      the key was checked out. 5. Employees will be charged for lost or stolen keys at the rate of $3 for      classroom and cabinet keys, $5 for sub-master keys, and $8 for master      keys. 6. When a key is broken, the broken key must be sent with a work order for      replacement to the Maintenance Department. 7. Master and sub-master keys shall be issued upon the direction of the      principal or supervising administrator. Master keys shall be issued only      to those persons whose positions necessitate the use of a master key. 8. Combinations to safes or vaults in the high schools and Administration      Building shall be issued to the principal or supervising administrator by      the business office. 9. When a principal or supervising administrator moves to another      assignment or leaves the District, the keys will be audited by the      Maintenance Department before being reissued to the new principal or      supervising administrator. Combinations to safes or vaults shall be      changed by the Business Office. 10. Keys to kitchens and pantry areas are issued only to cafeteria       managers and principals. The head custodian shall be issued a key to       those areas in buildings where the roof access door and electrical       panels are located. 11. A school key shall not be loaned or issued for any reason to someone       who is not a district employee. 12. Keys are not to be left in conspicuous places where they could be       taken by unauthorized personnel.
BURGLARY OR VANDALISM	Upon discovery of burglary or vandalism at a school facility, the principal or supervising administrator shall: 1. Notify the law enforcement agency that has jurisdiction over the facility,      giving all details required. 2. Notify the Director of Operations to arrange for damages to be repaired      after law enforcement officials have finished investigating. 3. File a Fire, Vandalism, and Burglary Report giving the nature of the      break-in, a list of missing or damaged equipment, and information      pertaining to the arrest of suspects. A copy of the report must be sent to      the appropriate assistant superintendent, the Associate Superintendent      for Facilities, and the Business Office. 4. File a written report with the Business Office of any subsequent      developments as they occur.
PAYMENT FOR DAMAGES	If the local law enforcement agency identifies the guilty party as a minor, the principal shall: 1. Contact the parents and have a personal conference with them if      possible. 2. Give parents an itemized list of damage done and cost of damage and      send a copy to the Business Office. 3. Inform the parents that the District expects payment in cash and set a      reasonable date for payment to be made. 4. Inform parents that payment should be made to the principal, who will      consult the Business Office for correct coding of the receipt.