ACCOUNTING: PAYROLL PROCEDURES
CFE-R (LOCAL)

PAY PLAN	Payroll checks will be issued to all salaried employees semi-monthly on a 12-month basis.
EXCEPTION	Salaried employees not on duty during the summer months may request the balance of their annual salary in the last check of the school year, provided such requests are made to the Associate Superintendent for Personnel prior to May 15. Only those employees paid on a 12-month basis qualify for Tax Sheltered Annuity programs sponsored by the District. Such employees may not request the balance of pay at the end of the school year.
PAYROLL SCHEDULE	In general, salary checks are released on the 15th and last working day of the month.
WITHHOLDING FINAL PAY	The final paycheck of an employee leaving the employment of the district or completing his or her duty period shall not be released until the employee has checked in keys, identification tag, textbooks and other such items assigned to the employee. The supervising administrator shall release the check when such items are returned or restitution has been made.
W-4 FORM	All personnel must complete a W-4 form supplying income tax information required by the federal government. The Payroll Office must have received the form before the employees first check will be released.
PAYROLL CHANGES	Employees wishing a change in exemptions or insurance coverage that would alter payroll deductions must submit requests for such changes to the Payroll Office in writing. Changes will be made on the earliest possible check after the employee requests the change.
OVERTIME PAY	All overtime work must have prior approval from the supervising administrator. Records of overtime are kept on time cards and reported on the regular payroll sheet. The employee’s name and number, the dates worked, hours worked, and the reason for the overtime work must be included. (See DL)
QUESTIONS OR PROBLEMS	Employees should contact their principal or supervising administrator with questions or problems concerning salary, payroll, or issuance of checks. If necessary, the principal or supervising administrator will contact the Payroll Office for clarification.