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See
Additional Purchasing Requirements for Federal & ARRA Stimulus Purchases
ACCOUNTING CODES THAT REQUIRE ADDITIONAL SIGNATURES
Please adhere to the additional
signature requirements listed below when requisitions are being processed.
Budget Manager must always approve their
Responsibility Code.
- If fund = 411 or if
object = 6325, then route to Denise Gooden, then to Purchasing.
- If fund = 204, 211,
212, 255, 262, 263, 269, 279, 285 or if program code = 25, then route to Gloria
Gallegos, then to Purchasing
- If fund = 401, 404, then route to Karen
Hickman, then to Purchasing.
- If fund = 224, 225, 283, 284 then route to
Deena Hill, if total requisition is over $3,000 and if object = 6219, 6398, or
66XX then to Gloria Gallegos, then to Purchasing.
- If fund = 480, then route to
Isabel Trevino, if total requisition is over $3,000 and if object = 6219, 6398, or
66XX then to schools’ Associate, then to Purchasing.
(Fund 480 will have campus number as
responsibility code)
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If not routed in #1 - #5 above, then if the total requisition is $3,000 or
less, then route to Purchasing.
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If not routed in #1 - #5 above, then if the total requisition is over $3,000
and If object = 6219, 6398, or 66XX, then route to Associate Supt, then to
Purchasing.
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If not routed in #1 - #5 above, then if the total requisition is $10,000 or
more, then route to Associate Supt, then to Purchasing.
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Travel
approvals are needed for Federal Funds.
Exceptions to the $115/room are to be approved by the appropriate
Associate Superintendent.
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Bond funds for furniture, equipment, computers, and library books are
approved by appropriate Budget Manager; other bond costs to be approved by
Associate Superintendent for Facilities.
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Requisitions for $25,000 or more for items not on bid or approved by the
Board are to be approved by the Superintendent. |
FOODS FOR MEETINGS - PURCHASING PROCEDURE
· Outside
Food Caterer – Review the listing for district
authorized caterers and eateries to get a bid number for your requisition.
Your requisition
should contain the following information:
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Who is the food for? (District
employees, non-employees, mixed group, etc.)
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The location for the food to be set-up.
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Number of people expected in attendance.
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If the caterer of your choice is not on the list, e-mail
Angela Eng prior to placing any orders
to obtain authorization.
· District
Food Services - contact directly at 713-740-0097 to
place your order. Food Services can fax a menu to your location. Food Service
needs at least 24-hour notice before the event.
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