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Signature Required

 

See Additional Purchasing Requirements for Federal & ARRA Stimulus Purchases

ACCOUNTING CODES THAT REQUIRE ADDITIONAL SIGNATURES
 

Please adhere to the additional signature requirements listed below when requisitions are being processed.

Budget Manager must always approve their Responsibility Code.
 

  1. If fund = 411 or if object = 6325, then route to Denise Gooden,  then to Purchasing.
     
  2. If fund = 204, 211, 212, 255, 262, 263, 269, 279, 285 or if program code = 25, then route to Gloria Gallegos, then to Purchasing
     
  3. If fund = 401, 404, then route to Karen Hickman, then to Purchasing. 
     
  4. If fund = 224, 225, 283, 284 then route to Deena Hill, if total requisition is over $3,000 and if object = 6219, 6398, or 66XX then to Gloria Gallegos, then to Purchasing.
     
  5.  If fund = 480, then route to Isabel Trevino, if total requisition is over $3,000 and if object = 6219, 6398, or 66XX then to schools’ Associate, then to Purchasing.

            (Fund 480 will have campus number as responsibility code)

bullet If not routed in #1 - #5 above, then if the total requisition is $3,000 or less, then route to Purchasing.
 
bullet If not routed in #1 - #5 above, then if the total requisition is over $3,000 and If object = 6219, 6398, or 66XX, then route to Associate Supt, then to Purchasing.
 
bullet If not routed in #1 - #5 above, then if the total requisition is $10,000 or more, then route to Associate Supt, then to Purchasing.
 
bullet Travel approvals are needed for Federal Funds. 
Exceptions to the $115/room are to be approved by the appropriate Associate Superintendent.
 
bullet Bond funds for furniture, equipment, computers, and library books are approved by appropriate Budget Manager; other bond costs to be approved by Associate Superintendent for Facilities. 
 
bullet Requisitions for $25,000 or more for items not on bid or approved by the Board are to be approved by the Superintendent.

 

FOODS FOR MEETINGS - PURCHASING PROCEDURE

·       Outside Food Caterer – Review the listing for district authorized caterers and eateries to get a bid number for your requisition.
Your requisition should contain the following information:

  1. Who is the food for?  (District employees, non-employees, mixed group, etc.)

  2. The location for the food to be set-up.

  3. Number of people expected in attendance.

  4. If the caterer of your choice is not on the list, e-mail Angela Eng prior to placing any orders to obtain authorization.

·       District Food Services - contact directly at 713-740-0097 to place your order.  Food Services can fax a menu to your location.  Food Service needs at least 24-hour notice before the event.

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Last modified: 11/09/2011