Q&A

1.    Does the principal have to sign every time sheet or can he use his signature stamp to sign the time sheets?

Yes the principal is required to sign every time sheet.  This is an official document which is required by law to be maintained at each campus.

2.    Are we required to report sales tax?

If you sell an item to the student that becomes their personal property which is not edible then yes you must pay tax on the sale.  For instance if you sell a T-Shirt then sales tax is required to be reported, unless the campus is using a tax free day.  Each campus is entitled to two tax free days.  An instance where tax is not reported would be on candy sales, because this is something that can be consumed.

3.    Are we required to use a summary of collections for the book fair?

Yes, all money collected at a campus must be on a summary sheet. 

4.    Can I submit my reconciliation for petty cash out of balance?

No, you must be in balance on the reconciliation.  If you have a problem, please call me and I’ll help you find the differences.

5.    If my principal is at a workshop at the administration building, can she take a petty cash check to buy her lunch during break?

No, according to the travel policy a person must be clear of a 50 mile radius before a meal can be purchased.

6.    Can I submit a credit card receipt for my reimbursements? 

No, all receipt must be itemized.  A credit card receipt is not an itemized receipt and can’t be audited.

7.    Can our campus buy a cake for a baby shower and pay for it out of 461, 865, or 199?

No, these funds are to be used to enhance learning buy a cake for a baby shower does not enhance learning.

8.    Can our campus purchase gifts for the Principal, Associate Superintendent out of 461 or 865?

No, according to our policy and procedure manual a gift of public funds may not be purchased from activity funds.

9.    Do I need a cash disbursement sheet with every purchase from petty cash?

Yes every purchase must have a cash disbursement sheet.  This sheet must be approved by the budget manager.  A signature is required on each cash disbursement sheet.

10. Can I provide a luncheon for my staff at the end of the year and Christmas?

Yes, this is considered teacher appreciation and can be done out of 461.

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Last modified: 07/12/07