National Trips
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National Trips |
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IMPORTANT: Prior to making arrangements for any national student competition that you will be asking for reimbursement, please contact Mr. Piscacek to make sure that the trip qualifies for reimbursement. Over time and with increased qualifying of our academic teams advancing to National level competition it has become the responsibility of the finance office to reimburse the campuses for costs associated with this achievement. It is the responsibility of the campus to cover costs at the local and state level. Campuses that have groups advancing to the national level are asked to process all requisitions associated with the advancement through the campus local maintenance budget. After the competition is over and all expenditures settled, a request for reimbursement (memo form is appropriate from the school Principal) with copies of all requisitions and backup receipts should be sent to the finance office for approval. Following review, a journal entry will be posted to the general ledger showing that the expenses have been reimbursed. Some examples of coding associated with the district guidelines for travel are: 199-xx-xxx-xxx-xxx-6497-xxx Fees 199-xx-xxx-xxx-xxx-6412-xxx Travels costs Students: (lodging, mileage, meals) 199-xx-xxx-xxx-xxx-6411-xxx Travels costs Sponsors/Employees: (lodging, mileage, meals) 199-xx-xxx-xxx-xxx-6267-xxx Vehicle rental (chartered vehicles)
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