Inventory Reports
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Inventory Reports |
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Inventory Reports
Periodic Inventory Asset Review Periodically, reviews of campus/department inventory assets will be conducted. Two copies of your inventory asset printout will be sent to your location. You will be requested to verify the information on your inventory asset printout and note any additions/deletions/revisions that may be necessary. Once those revisions have been written in red ink on the printout, return one of the copies to Cindy Rion (Administrative Services). Your revisions will be entered on the Lawson inventory system, and you will receive an updated version of your printout. If you submit form B 6-4, INVENTORY ASSET TRANSACTION (revised 9/03), each time you transfer an item to another school/department for use or to the warehouse (498/Junk or 499/Auction), your inventory data will be continuously revised on the Lawson inventory system. Consistent use of this procedure should ensure a more accurate, up-to-date inventory printout for your periodic review.
Please remember that the INVENTORY ASSET TRANSACTION form should also be submitted throughout the school year to delete or revise information on your inventory. The form should be used to provide notice and ensure accurate data entry regarding the following: · Stolen inventory asset (status code # 2) · Inventory asset traded in for purchase of new item (status code #3) · Inventory asset destroyed by fire or vandalism (status code # 4) · Donation/gift of inventory asset (status code # 8) · Bar code needed for tagable item (status code #9) If you find an item on your printout that is no longer at your location, and you cannot verify where it is or when it was moved from your location, please note on the inventory printout. This missing inventory asset will become an inventory deficit for your location.
Newly acquired inventory assets purchased under object code 6398 are automatically added to your inventory. If you find items at your location that are on the CATALOG NUMBER LIST FOR BAR-CODED ITEMS but are not listed on your inventory printout, contact Cindy Rion for instructions.
Inventory Location Listing Inventory Asset location codes are the same as the organization codes in the District’s Coding Manual, with a few minor exceptions. The locations in the Inventory Asset System which differ from those specified in the coding manual are the following: 498---------------------------------Warehouse (Junk) 499---------------------------------Warehouse (Auction)
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