A Fund 865 Student Club must have a club charter (bylaws) and elected officers, one being a Treasurer.

The expenditure of 865 funds must have been approved in a club meeting and recorded in the minutes and Treasurer's report.

The expenditure must be signed off by a student officer and the club sponsor.

The principal has the authority to deny any expenditure that is inappropriate.

The campus principal cannot spend the club funds for a non-club approved expenditure.

The club funds are the property of the campus club and not the campus principal.

The club sponsor must be a full-time faculty member at the campus.

The club sponsor is responsible for managing their respective club funds.  This responsibility includes developing fund raiser plans, monitoring the financial position of the club, reviewing the club financial statements, and safekeeping the money until it is deposited by the school bookkeeper.

Club sponsors are responsible for verifying their balances and resolving any discrepancies with the campus bookkeeper.

Club monies are raised by the club and spent for the benefits of the club, under the supervision of the sponsor.

Deficit spending for club accounts shall not be allowed.

All funds left in any club account at the end of the year shall carryover to the next fiscal year.

Fund 865 does not contain any expenditure accounts (6XXX), but only account 2191 Due to Student Groups.  All revenue is deposited in this account and all expenses are charged to this account.

If a club ceases to function or exist, the unexpended funds shall be transferred to the principal's 461 account.

Fund 865 clubs are not subject to PISD bid regulations; however, they may utilize any PISD bid in making a purchase.

Fund 865 clubs are exempt from sales tax when making a purchase just like PISD.

Fund 865 clubs are responsible for collecting sales tax when reselling any items just like PISD.

Each club does get two tax free sale days.

Fund 865 club funds are subject to PISD audit.