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Field Trips

Introduction:  Planning for Transportation for Field Trips

In order to obtain a Pasadena I.S.D. bus or buses for a trip or activity, it is necessary to complete a Bus Requisition Form e 5-6 and send it to the Transportation Department.  Requisition must arrive at Transportation at least ten business days prior to date of trip.  A Sample of the Form is included in this section.

Instructions for Bus Requests

Briefly, the information needed to complete this form is as follows:

  1. Date Submitted
  2. Campus or Location where trip will originate
  3. Date of trip
  4. Budget code where trip is to be charged.
  5. Destination of trip
  6. Address of trip
  7. Name of Group
  8. Number of students and number of buses requested
  9. Departure and return times
  10. Loading location if different from the regular bus turnaround
  11. Drivers name if it is a certified coach when providing your own driver
  12. Approval signature by Campus Principal or Administrator
  13. Contact Person’s telephone number

There are three copies of the form that need to be sent to the appropriate locations.

White and Yellow copies are sent to Transportation.
Pink Copy is to remain at the Campus.

Billing of Transportation Trip Charges

On completion of the trip, Transportation will fill in the bottom half of this form with the number of buses dispatched and the cost data. They will send a copy of the completed bus requisition form to accounting for payment processing.  The requisition and account number on your bus requisition form will identify the charges made to your account. This transaction can be viewed on the ZG298 General Ledger Detail Report.

Payment of Transportation Trip Charge

Athletic Events:                                              XXX-36-XXX-091-XXX-6494-00
       Drill Team
      Cheerleading
      UIL High School Football

Extra Curricular:                                              XXX-36-XXX-XXX-XXX-6494-00
        Fine Arts
       Music
       Theatre
       Art
       UIL Arts

Class Field Trips:                                             XXX-11-XXX-XXX-XXX-6494-00

If you have any questions regarding the coding of the Bus Requisition, please contact accounting.

                                                                                                                                           

Bus Transportation Field Trip Charges

The cost of bus transportation for field trips is as follows:

bullet$1.50 per mile (for each mile over 50)
bullet$75 minimum charge.
bulletIf the trip requires the bus driver to be assigned more than 6 hours, the school will be charged an additional $15 per hour for each hour beyond the sixth hour and $1.50 per mile for each additional mile over 50.
bulletBuses driven on field trips by certified coaches will be charged at the rate of $1.00 per mile.
bulletAdditional costs may be incurred for out of town or overnight trips, i.e., overtime charges, meals and accommodations.
bullet58.5¢ per mile for PISD student vans.
bulletYou must call 2 business days prior to the trip date to confirm your trip.

Do not use the forms below.  Please obtain the 3-part form from printing.

Send mail to mailto:financewebmaster@pasadenaisd.org with questions or comments about this web site.
Last modified: 11/09/2011