Cell Phones/Pagers
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Cell Phones/Pagers |
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Cell Phones and Pager Guidelines Acquisition of cellular phones and pagers, billing, and personal use reimbursement costs are managed within the Budget Office. Providing cellular equipment, accessories and services to the district are AT&T and Sprint/Nextel. Paging equipment and services is provided by USA Mobility. In order to obtain equipment necessary to the function of each individuals work responsibilities, a written request must be submitted to Betty Minter in the Business Office by the Budget manager at the campus or department level. The Budget office secretary will work with each individual in selecting the best type of equipment and service plan that is the most cost effective for the district. The equipment and services are continuously being updated through communication with the respective vendors. Refer to the Budget Preparation Book for budgeted amount. All costs associated with cell phones and pagers are summarized and charged to account code xxx-51-xxx-xxx-xxx-6256-xxx for funds other than Food Service which will use or 240-51-xxx-xxx-xxx-6299-xxx. Cellular Phone Reimbursement Procedures Each month the invoices are received by the Budget office, reviewed and paid. Next, an itemized copy of each individual’s cellular phone bill for the past billing period will be forwarded to the user for review for charges accumulated for personal use. If the monthly bill does not exceed the minimum billing, then no reimbursement would be due to the District since there is no additional cost to the District. If the monthly bill exceeds the minimum billing, then the employee would be required to reimburse the District for all personal calls that cause the monthly bill to exceed the minimum billing at the rate of 40¢ per minute. The district has the option of using several different rate plans for each mobile phone that is activated. Periodically the user will notice that their respective rate plan has been adjusted. This is a result of a monthly review of the usage and the cost to the district. Rate plan changes are initiated by the Business Office. The Business Office tries to select the appropriate rate plan based on the amount of time used for business purposes only. For assistance with itemized billing charges, equipment needs, upgrades, repairs, or if a phone has been lost or stolen, contact Betty Minter in the Budget Office at 713-740-0003.
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