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Register receipts should be given to the student. Teacher
Summary of Collection receipts do not need to be utilized for the book fair.
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Money should be secured daily with the campus
secretary/bookkeeper in the school vault for safe keeping.
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Once the book fair is completed, an invoice will be sent
indicating the amount of funds that is owed to the book fair vendor. During
this time the money collected should stay in the campus vault for safe
keeping.
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Once the invoice is obtained, only the amount of the money
totaling the invoice amount should be removed from the vault and given to
the Librarian to obtain a cashier’s check to send to the book fair vendor.
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It is recommended that the Librarian, along with a buddy, go
and obtain the cashier check. It is always a good practice to have a buddy
system when leaving campus with funds.
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The remainder of the money should be receipted and deposited
according to the district’s money handling process available in the Business
Operating Procedure Manual.
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A copy of the invoice should be used as support and attached
to the cash receipt documentation submitted to the District Cashier.
