ARRA Report Submission
|
ARRA Report Submission |
|
Procedures for Grant Reimbursements
1. Each Staff Accountant and the Chief Accountant has grants assigned to them for periodic reimbursement. 2. Reconcile the general ledger to the activity sub-system. Verify that all account codes balance. 3. Review expenditures for items charged to grant by system, due to Lawson payroll system set up. 4. Run an Activity Commitment Summary (AC295) in Lawson system. Move printout into excel and total all Actual Expenses. Print this out for back-up. 5. Complete expenditure form or on-line expenditure form. Print out expenditure form and attach back-up. 6. Take to Chief Accountant or Director of Accounting for Review and Approval. The print out will be initialed and dated by the approver. For TEA, Chief Accountant and Director of Accounting will certify expenditure reports. 7. The responsible Accountant will write general ledger and activity code on expenditure form and a copy is given to the bookkeeper that books the deposits. 8. File copy of expenditure report and back-up in grant notebook. ARRA Quarterly Submission 1. Fill in the Total Expended Amount as gotten from above. 2. To fill in the FTE and Job Categories, Open the excel Payroll Download of the Lawson payroll system. Also get with grant administrator for number of positions created/retained not charged to stimulus funds. 3. Filter excel file to: a. Include Fund you need. b. Exclude terminated employees. c. Exclude ending dates before today’s date. d. Exclude blanks on Schedule column. 4. Fill in the districts DUNS number, district name and district zip code. 5. If the grant has Infrastructure Investments fill in the amount of cumulative expenditures related to infrastructure investments. Select a category, if none applicable select last row and type in a short description. 6. Get with Grant Administrator to review the submission. 7. After Grant Administrator has approved submission, Chief Accountant or Director of Accounting will certify report. |
Send mail to
mailto:financewebmaster@pasadenaisd.org with questions or comments about
this web site.
|