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ARRA Budgets

 

Budget Planning Process - Stimulus Needs Assessment
 

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Campus Based Needs Assessment

Stimulus Funds

 

Title I Stimulus Budget Process
 
 

Needs Assessment
                   
TEA Allotment
                   
Central Office Receives allotment and prepares budget
                   
Calculates required reservations
                   
Prepares budgets based on needs assessments, PBMAS, TAKS, TELPAS, AYP, AMAOS, other
                   
Identify per pupil allocation based on district enrollment
                   
Analyze Campus Allocations based on number of students on free & reduced lunch
                   
Submits budgets to Cabinet for review and approval
                   
Submits budgets to Board for review
                   
Funds Distributed to Campuses
                   
Campus submits budget to Associate Superintendent for Special Programs
                   
Associate Superintendent for Special Programs approves and submits budgets to Chief Accountant
                   
Chief Accountant approves and campus budgets are set up in Lawson accounting software
                   
Campus expenditures are processed through requisitions or purchase orders submitted to Associate Superintendent for Special Programs for approval
                   
After Associate Superintendent for Special Programs approves, requisitions or purchase orders are submitted to appropriate department for processing
                   
District and Campuses receive merchandise or services
                   
Any changes to budget are through budget amendments submitted to Associate Superintendent for Special Programs for approval
                   
Associate Superintendent for Special Programs approves and sends to Chief Accountant for approval and entry in Lawson accounting software
                   

 

IDEA B Stimulus Budget Process
 

Needs Assessment
                   
TEA Allotment
                   
Central Office Receives allotment and prepares budgets
                   
Calculates required set asides
                   
Prepares budgets based on needs assessments, PBMAS, SPP, IEP mandated requirements, other
                   
Submits budgets to Cabinet for review and approval
                   
Submits budgets to Board for review
                   
On approval of Cabinet,  submits budgets to Chief Accountant
                   
Chief Accountant approves and campus budgets are set up in Lawson accounting software
                   
Campus expenditures are processed through requisitions or purchase orders submitted to Executive Director for Special Programs for approval
                   
After Executive Director of Special Programs approves, requisitions or purchase orders are submitted to appropriate department for processing
                   
District special education and Campuses receive merchandise or services
                   
Any changes to budget are through budget amendments submitted to Executive Director or Special Programs for approval
                   
Executive Director of Special Programs approves and sends to Chief Accountant for approval and entry in Lawson accounting software
                   

 

Budget Amendments

1.     Each Campus receives their allotment of funds and the budget is entered into Lawson as per the allocation in the approved grant application.

2.     When campuses/departments do further assessments of their needs and realize their needs are different, they can create and submit an Activity Budget Amendment Request Form.

3.     The completed form will be sent to the principal or department supervisor and the Grant Administrator.

4.     The Grant Administrator will review that the amendment is following the intent and purpose of the program as is described in the grant application.

5.     Once those approvals are granted the budget amendment is sent to the budget office.

6.     The budget office gives each accountant their budget amendments to review:

       a.     The budget amendment is within the budget variances of the application.

            i.            If yes, finish processing.

            ii.            If no, send budget amendment back advising them that a budget amendment must be done with grantor.  Also an email is sent to the supervisor and grant administrator.

        b.     Review that the budget they want to move is set up in Lawson.

        c.      To ensure that general ledger and activity codes are set up in Lawson.

7.     Once Accountants have reviewed the budget amendment they are to sign off on the form and give back to the budget office.

8.     The budget amendment is then keyed into Lawson by the budget office.

 

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Last modified: 8/07/2012