Travel Guidelines

Regardless of the funding source or sources, employees must adhere to the following guidelines.

1.  Double occupancy of rooms should be utilized whenever possible and/or feasible (i.e., two individuals of the same sex traveling to the same destination), in the interest of conserving District funds.  When sharing a room please state on the Employee Travel Reimbursement whom you shared a room with.

2. Unallowable expenses include the following:

a.      Dry cleaning and laundry charges

b.      Alcoholic beverage charges

c.      In-room movies

d.      Any and all spouses-related expenses, including transportation, meals, additional lodging, etc.

3.      Credit Card receipts are not acceptable substitutes for actual, itemized hotel/motel bills.  Always include the actual hotel bill as support for such expenses.  Please include the entire bill, not just the last page with the totals on it.

4.      Each employee incurring travel expenses should fill out a separate Employee Travel Reimbursement form.  The Business Office will not accept one report for several employees.

If you have any questions pertaining to employee travel or other employee expenses, do not hesitate to contact the Business office.

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Last modified: 09/16/09