Stock Orders

INVENTORY/STOCK SECRETARY – Linda Secor (713-740-0832 ext. 56105)

At the present time, the Warehouse carries over 900 different items, most of which can be used by various departments.  For example, in the Athletic section (1) there are various types of band-aids, ointments and other medical supplies that could also be used in your school Clinic (54).  We try to not have duplicate items in two different sections.

If any item has not moved in two years time, or the Warehouse has not sold a minimum of 50 per year, then these items will be discontinued.  Everything carried in stock is at the request of a department head, such as Charlie Knight, Director of Operations for Custodial supplies (section 57).   Mr. Knight will test various products throughout the year and decide which is best, most economical to be used by all custodians.  He then gives brand name, description of product, how it is packages, how he wants it to be sold/issued  (ie: each, case, bottle, box, etc.) to Warehouse and request for this item to be assigned a Warehouse Catalog number and carried in stock. The Warehouse will then submit a Purchase Requisition to Purchasing to order the material.

Procedures for Ordering, Returning or Locating Items in Stock

 Creating a Requisition at a Glance (This link will take you to the Lawson documentation page.)

 1 – ATHLETICS                        32 – OFFICE FORMS

 3 – PE                                     38 -  COMPUTER PAPER    

 4 – SCIENCE                           51 – MAINTENANCE

 7 – VOCATIONAL                     52 – CLINIC

 9 – ART                                   57 – CUSTODIAL

11 – AUDIO VISUAL                   58 – LAUNDRY 

17 – ELEMENTARY                    

25 – OFFICE SUPPLIES

Returning an order already delivered:  Call Linda Secor @ ext. 56105.
 

Canceling or reducing quantity on an order not yet received:

1. Call Linda Secor @ ext. 56105 at the warehouse and let her know what item(s) you want to cancel or reduce and she will pull the order and do the paperwork.
    

2. If you receive the wrong item, call her and she will get your delivery driver to pick up the wrong item and deliver the correct one.  The item(s) to be returned should be in a designated place (ex.: Office)
    

3. If you ordered the wrong item, follow step 1 – RETURNING FOR CREDIT.

Your location will have two days each week for deliveries.  They will not change during the school year.  As soon as possible, check your orders to make sure they are correct.  Open ALL boxes that are not factory sealed because we reuse boxes to pack orders.  Be sure to sign and date each order on the bottom of the delivery ticket.

If you have any questions, don’t hesitate to call.  If you are in doubt that your order was accepted on the computer, CALL FIRST BEFORE ENTERING IT AGAIN !!

Send mail to mailto:financewebmaster@pasadenaisd.org with questions or comments a

bout this web site.
Last modified: 07/12/07