1) Subscriptions & Renewals
All subscriptions (New and Renewal) are to be sent directly to Accounts Payable for check processing (PO20 non-standard). Do not send requisitions to Purchasing (RQ10).

2)Mail Order Companies and Catalogs
Requisitioner is encouraged to keep requests from mail-order houses to a minimum. The District has little or no buying leverage with these vendors. The requsitioner should use awarded vendors from the yellow pages.

3) Quotes
If availability and/or pricing have been checked with a minimum of three (3) vendors. Please send the respective quotes to Purchasing by inter-office mail or fax (713-740-4033) before submitting a requsiiton for process.

4) Out-dated Catalogs
Please up-to-date Catalogs. Pricing, description, model numbers, etc. could be different from year to year. This can cause a serious delay in the delivery of your materials.

5) Discounts
On discounted items; please reference listed price with discount or without notating the applicable percentage.

6) Book Orders
Book orders often require an "ISBN" number for processing by vendors. Please provide this information.

6) Funiture Deliveries
Furniture purchased from a PISD bid, includes freight charges and inside delivery. "Inside Delivery" means that the delivering company will unload and set the furniture inside the building. If the freight carrier requests that a district employee help unload a truck - the campus should contact purchasing immediately. This is unacceptable and is against the terms and conditions of the contract. Please do not be reluctant to "refuse" delivery when necessary. This method is well known to vendors. Normally, it only takes a couple of times before the problems are corrected as the vendor loses money each time the order has to be re-delivered. Please also check the merchandise before use. If any damage is present; please contact Purchasing immediately.

7) OfficeMax Orders
For all questions call (713) 740-0191.

8) State Purchasing Law & Local Board Policy
Requisitioners should familarize themselves with state purchasing law contained in the PISD Board Policy CH. Employees can be held personally and criminally responsible for "Split", "Sequential", and/or "Component" orders that circumvent federal, state, and local bidding laws. Call Purchasing for any clarifications or assistance you may need.

9) Awarded Vendor or Bid List Vendor
An "Awarded Vendor" is a vendor the District may "Legally" purchase materials from. These vendors have been approved by the board through bidding. A "Bid List Vendor" is a vendor that is awaiting an invitation to bid or quote (these vendors are on a list that we may use for bidding or quoting purposes for orders less than $25,000).