Q&A 11-30-07
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Q&A 11-30-07 |
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1. Can the bookkeeper at a campus cash my personal check? No, the bookkeeper is not a cashier. Personal checks can only be cashed at the administration building.
2. Can departments use local maintenance #199 funds to provide Christmas lunch, secretaries day lunch or to pay for retirement parties for staff? No, fund 199 is not to be used for such items.
3. Our campus has a school store, are the items sold tax exempt? All items are taxable unless you can consume it by mouth.
4. Can I reimburse from a credit card receipt? All expenditures must have an itemized receipt, you can’t reimburse from a credit card receipt.
5. Why do I need a cash disbursement sheet with every purchase? This is your control document for the expenditure. It is a requirement according to the BOPM.
6. Can our campus purchase Christmas gifts for the staff? Christmas gifts may be purchased if they can use the items in the classroom. For instance a calendar for next year would qualify for a purchase. A gift card to the movies would not qualify.
7. When we are having a book fair at our campus. Does the Liberian need to complete the teacher summary sheets? Yes, according to the BOPM even book fairs are required to use the teacher summary sheets.
8. Can we give a refund to a student for a fund raiser? Yes, you can give a refund as long as you have backup for the refund. You will need to provide a reason for the refund, along with a signature from the parent receiving the refund.
9. Can we send flowers for funerals or illness? Yes, you can as long as it doesn’t exceed the $25.00 gift of public funds limit.
10. Do I need to list all receipts on the remittance of collection form? Yes, you must list all receipts including the voided receipts. These receipts should be kept in consecutive order.
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