 | Verify all charges are correct on the statement. If there are any
charges in dispute, contact the Bank of America customer service number
listed on the back of the card. Make a note of the disputed charges on
the statement and information you received from Bank of America.
Normally, a credit or adjustment will be issued for the following month by
Bank of America.
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| Check that the charges are applied to the correct default accounting
code as listed on the cover page of the statement. If this code is not
correct, send a request for a journal entry expense transfer to the
attention of Kathy Edgar in the Accounting Department.
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| Attach a copy of all receipts for the travel charges listed on the
statement. Remember that personal charges are not allowed on this
travel card. You must take a tax exempt form with you when making
purchases. The School District is tax exempt and is not to pay taxes.
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| Have the cover page approved by the proper authority and return it along
with the copies of all receipts to Accounts Payable within 10 days of
receiving Bank of America Travel Card statement.
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| Any violations for inappropriate purchases or in the required record
keeping will result in cancellation of the account and other disciplinary
action as determined by the Superintendent.
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