April 21, 2008
BOPM Business Office Procedures Manual Meeting
Please mark your calendars now.
The BOPM Meeting will be held on August 19, 2008 in the T-Rooms of the
Administration Building.
Journal Entries
We are fast approaching the end of the school year, which means the end of the
2007-2008 fiscal year will not be that far behind. The deadline to turn in
2007-2008 year-end journal entries to Kathy Edgar is August 31, 2008.
February 5, 2008
TEA Changes Mileage Reimbursement Rate
We have just learned TEA will be changing the mileage reimbursement rate
effective January 1, 2008. The mileage reimbursement rate will increase from
48.5¢ to 50.5¢. This will put the District in line with the TEA and State of
Texas approved rate. We will also be at the IRS standard mileage rate that is
50.5¢ and thus, there would not be any tax consequences for reimbursing
employees at the TEA rate of 50.5¢. All of the forms on the Business Office web
site have been changed accordingly.
December 21, 2007
Revised Procedures for Early Dismissal
Campuses
-
Campuses may release their
staff after the students leave as long as their grades (if required to be
turned in) are turned in or any other required paperwork or responsibility
is completed and as long as a skeleton staff keeps the building open until
normal dismissal time..
-
No one is docked or
required to use personal time or vacation time unless they take more time
that we’ve allotted under this scenario.
-
For Non-exempt
employees, on your excel time card, use the Absence Reason, “PISD Officially
Closed with Pay”. This will account for the time and not cause any dock of
pay.
Central
Office
-
For central office,
supervisors may release their staffs one hour early as long as someone keeps
the office open until normal closing time. If a major report or project is
due on that last day, the supervisor may restrict the release of his staff
until the report is finished.
-
No one is docked or
required to use personal time or vacation time unless they take more time
that we’ve allotted under these scenarios.
-
For Non-exempt
employees, on your excel time card, use the Absence Reason, “PISD Officially
Closed with Pay”. This will account for the time and not cause any dock of
pay.
November 16, 2007
The ordering and billing of the
wireless Broadband air cards is to be handled in the same manner as cell phones.
To order the Broadband wireless air cards, please email your request to Betty
Minter in the Budget Department. Cards are normally received within a week
or so. Monthly billing will be done the same as your cell phone billing.
Should you have any questions, you can call Betty Minter or John Piscacek.
November 14, 2007
New Deposit Procedures Effective Immediately:
We have been notified from
Brinks that we need to make some changes in our coin bag procedures, effective
immediately. We can no longer make a separate coin bag deposit using our current
deposit bags for coins totals over $40.00. You will need to
continue to put the $40.00 coin in a brown envelope (inter office mail envelope)
inside your current currency bag.
If your coin is over
$40.00 you will need to use the new coin bags that I will be sending to your
location today. It has a list of coin denominations on the front of the bag.
This will help you identify the new bag. You will not need to list out the
different denominations, but you will only be required to put the total on
the grand total line. This new bag will hold up to $400.00 in coin. If
more than $400.00, you will need a separate bag. I will be sending out your bags
today. Please call me if you need additional bags or have any questions about
the new procedures. Thanks
November 8, 2007
Clarification of Early Dismissal Days
Early dismissal days are for students only. Staff should stay for the full
day unless they have been given trade time or compensatory time for previous
staff development or work when they were not supposed to be on duty. This
applies to certified (Exempt) and non-certified (Non-Exempt) employees.
November 5, 2007
The web page for the Internal
Auditor now contains a list of schools that will be audited during the 2007-2008
school year. If you have any questions, please feel free to call Carla.
If you have received a
memo about using a Non-Standard Requisition for making a purchase that exceeds
$500, this is for information only. The invoice has been paid and this is
a friendly reminder of PISD purchasing guidelines. Please comply in the
future so that this purchasing privilege (Non-Standard Requisitions up to $500)
can be continued. You may recall that we convinced our auditor to increase
this amount from $50 to $500 and he is watching us.
October 3, 2007
The outstanding encumbrances from
last school year have been rolled over to the 2007-2008 school year. These
postings will be seen in the month of October.
We are still calculating the carryover budget amounts for the schools and the
carryover budget amounts for the outstanding encumbrances for schools and
departments. We will update the NEWS as to when this will be complete.
Our auditors are almost finished with their adjusting entries.
October 1, 2007
Auto-approval of warehouse requisitions is now
in effect. Warehouse requisitions will no longer need to be approved by
the budget manager. These requisitions will flow directly to the
Warehouse.
September 7, 2007
What is the new mileage reimbursement rate effective
9-1-07? Answer: 48.5¢
We have a winner, Kathleen Larson. The Curriculum and Instruction
Department will receive $100 added to their office budget. Congratulations
and watch for next time. FYI, the question was posted for 23 hours before
we received the correct answer. It pays to read the news.
September 6, 2007
September:
Lawson Requisitions and
Reporting Training for the Secretaries and Bookkeepers
September 20, from 9:00 - 11:00 am or
September 20, from 1:00 – 3:00 pm
Lawson Approval and Reporting
Training for the Administrators
September 21, from 9:00 – 11:00 am
Lawson Payroll for
Secretaries and Bookkeepers
September 21, from 1:00 - 3:00 pm
October:
Lawson Approval and
Reporting Training for the Administrators
October 10, from 9:00 – 11:00 am
Limited to 20 spaces
You can sign up for these trainings on the new Staff
Development Program Eduphoria! We will continue to offer training classes
as needed!
September 5, 2007
The mileage reimbursement
rate for local, state, and federal grants has increased effective September
1, 2007 from 44.5¢ to 48.5¢. The travel forms on the web site have
been changed accordingly.
We now have Timecard Questions and Answers
Timecard Questions & Answers
Payroll is Live in Lawson. See new payroll checks
Paycheck Sample
The (BOPM) Business Office Procedures Manual Meeting videos will be
available soon. Click on this link to go to the PISD Intranet site to
view the videos. BOPM
Meeting Videos These are unedited at this time. Each taped
session is about an hour.
The end of this school year is fast approaching; soon we will be at the
end of the district's fiscal year (8/31/07).
The deadline for turning in journal entries to Kathy Edgar
for funds 199, 411, 461, and 865 is 9/30/07
After 9/30/07, no journal entries can be done for the 2006-2007 school
year.
There has been a major change in the purchasing procedures. See the
Purchasing section of the Business and Finance web page for additional
information.
