Distribute Textbooks: Overview

Textbooks can be distributed from any of the following sections located in the Navigation Bar:

Students: Click on this icon, if you are distributing books to students.  
 For example, a new student coming to get all his or her textbooks.

Teachers: Click on this icon, if you are distributing books to teachers.

Textbooks: Click on this icon, if you have a small group of students getting one textbook (such as an Algebra book).

Automation

Quick Data Entry Click on this icon, if the entire school's population is being issued textbooks (such as the beginning of the school year).

 

Note    Distribution from any of these navigation icons can be automated with the addition of a connected bar code scanner. The bar code scanner allows you to scan directly into the displayed window. For more information on distributing books using portable equipment, see Bar Code Scanning Equipment.

What do you want to do?

·                   Distribute the same book to multiple people

·                   Distribute different books to the same student

·                   Distribute different books to the same teacher

·                   Scanning with Quick Data Entry

 

Distribute Same Textbook to Multiple People

To distribute one textbook to multiple people, use the following steps:

1.                   Click on (Textbooks) located in the Navigation Bar.

2.                 Use Search to find the textbook you want to distribute.

3.                 Click on Distribute(Distribute) in the row listing the textbook you want to distribute. The Distributions page opens.

4.                 At the top of the page, use the drop-down menu to select the source of the book.

5.                 Use Search By drop-down menu and the Search field to narrow your search for the title to be distributed.

6.                 Click on the title to be distributed. The row highlights to orange. On the right side of the page, the title and the number of available copies displays as shown in the following screen capture:

 

 

7.                 In the lower grid of the page, select the target (to whom the book will be distributed) using the drop-down menu.

 

Depending on which search criteria you selected, a list similar to the following screen capture displays in the lower grid:

 

8.                 Use the scroll bar to locate the target person or use the Search By drop-down menu and the Search field to narrow your search, then click on .

Note

To the right of the highlighted row, a list of books currently checked out to this person displays.

If they do not have a book checked out to them, a message stating No Books Assigned to..., displays.

9.                 In the center of the page, enter the number of copies you want to transfer and determine whether you want to include accession numbers or not.

 

 

10.              Click on (Transfer).

o        If you deselected the With Accession? check box, a list displays the books assigned to this particular person.

o        If you selected the With Accession? check box, the following page opens:

 

11.               Enter the accession number into the Accession Number field and click on (Transfer).

Repeat this process from Step 9 for each additional book of the same title to be distributed (assuming the target type has not changed).

 

TIPWeb also allows for distribution of textbooks from portable equipment or from the application in the Quick Entry method.

For more information on automating the distribution of books using portable equipment, see Bar Code Scanning Equipment.

 

 

Distribute Several Books to One Student

To distribute several books to one student, use the following steps:

  1. Click on (Students) located on the Navigation Bar.
  2. Use Search to find the student to whom you want to distribute books.
  3. Click on Distribute(Distribute) in the row listing the student to whom you want to distribute books. The Distribution page opens.

4.                 At the top of the page, use the drop-down menu to select the source of the book.

5.                 Use Search By drop-down menu and the Search field to narrow your search for the title to be distributed.

6.                 Click on the title to be distributed. The row highlights to orange. On the right side of the page, the title and the number of available copies displays as shown in the following screen capture:

 

The lower grid (Target grid) of the page displays the student to whom you want to distribute textbooks, as shown in the following screen capture:

 

Note

To the right of the highlighted row, a list of books currently checked out to this student displays. If this student does not have a bok checked out to him or her, a message stating No Books Assigned to ..., displays as shown in the screen capture above.

 

7.                 In the center of the page, enter the accession number into the Accession Number field and click on (Transfer).

 

Note

If you scanned the accession number with a scanning device, you do not have to click on (Transfer).

 

The transferred book displays next to the student listed in the lower grid (Target grid) as shown in the following screen capture:

 

Note

While in this area, you have the option to distribute books not only to students, but also to teachers and storage.

 

8.                 To distribute additional books to this particular student repeat this process from Steps 6.

 

 

Note

The student, to whom you just distributed textbooks, will be the default student in the Target area, unless you want to change students.

 

TIPWeb also allows for distribution of textbooks from portable equipment or from the application in the Quick Entry method.

For more information on automating the distribution of books using portable equipment, see Bar Code Scanning Equipment.

 

 

 

Distribute Several Books to One Teacher

To distribute several books to one teacher, use the following steps:

1.       Click on (Teachers) located on the Navigation Bar.

2.     Use Search to find the teacher to whom you want to distribute books.

3.     Click on Distribute(Distribute) in the row listing the teacher to whom you want to distribute books. The Distribution page opens.

4.     At the top of the page, use the drop-down menu to select the source of the book.

 

5.                 Use the Search By drop-down menu and the Search field to narrow your search for the title to be distributed.

6.                 Click on the title to be distributed. The row highlights to orange. On the right side of the page, the title and the number of available copies displays as shown in the following screen capture:

 

The lower grid (Target grid) of the page displays the teacher to whom you want to distribute textbooks, as shown in the following screen capture:

 

7.                 In the center of the page, enter the number of copies you want to distribute to this teacher. The With Accession? check box is selected by default, as shown in the following screen capture:

 

o        If you leave the With Accession? check box selected, you will have to enter the accession numbers (in other words, continue with step 10).

o        If you clear the With Accession? check box, you do not have to enter any accession numbers (in other words, skip step 10). There is no back button to return to the previous page, to exit this particular area, click on a category in the navigation bar.

 

Note

While in this area, you have the option to distribute books not only to teachers, but also to students and storage.

 

8.                 Enter the appropriate accession number.

9.                 Click on (Transfer) to register the number of copies.

 

  

Note

If you scanned the accession number with a scanning device, you do not have to click on (Transfer).

If you are manually typing the accession number, click on (Transfer) to register the accession number.

 

The Distribution With Accessions page opens; your screen should look similar to the following screen capture:

 

10.              Enter the accession number and click on (Transfer). Your screen should look similar to the following screen capture:

 

11.               Click on (Back to Distributions) located at the bottom of the page to return to the textbook distribution page.

To distribute additional books to this teacher repeat steps 6 through 11.

 

Note

The teacher to whom you just distributed textbooks, will be the default teacher under the Target area, unless you want to change teachers.

 

 TIPWeb also allows for distribution of textbooks from portable equipment or from the application in the Quick Data Entry method.

For more information on automating the distribution of books using portable equipment, see Bar Code Scanning Equipment.

 

 

Distribute with Quick Data Entry

The Quick Data Entry page is used to enter a lot of data quickly into your textbook database. You can use this area with or without a scanning device.

 

To scan data using the (Quick Data Entry), use the following steps:

  1. Click on (Automation) located on the Navigation Bar.
  2. Click on (Quick Data Entry).
  3. Select the data entry type from the Choose Type of Data Entry drop-down menu.

 

Note

In general, this drop-down menu provides you with the option to distribute or collect textbooks.

The data entry types provided are:

This option provides check boxes to Remember ID, Remember ISBN, and Do Not Remember Values.

The first two options should be checked if one student is receiving multiple books and you want to scan his or her ID one time.

This option provides check boxes to Remember ID, Remember ISBN, Remember ID and ISBN, and Do Not Remember Values.

Either one of the first two options or the third option should be checked if one teacher is receiving multiple books and you want to scan his or her ID one time.

This option provides check boxes to Remember ID, Remember ISBN, and Do Not Remember Values.

This option provides check boxes to Remember ID, Remember ISBN, and Do Not Remember Values.

Make sure to change the ID number for the next person.

4.                 Select one of the following options to the left of the Choose Type of Data Entry drop-down menu:

o        Remember ID

o        Remember ISBN

o        Remember ID and ISBN

o        Do Not Remember Values

 

5.                 Click on (Start Scanning) and enter the following data.

o        Scan or type the student or teacher ID and click on (Save ID). The name of the student or teacher displays to the right of the entered ID.

o        Scan or type the ISBN and click on (Save ISBN). The textbook title displays to the right of the entered ISBN.

o        Scan or type the accession number and click on (Save Accession/Copies). The ID and name of the student or teacher, the title and the accession number of the textbook displays in the lower grid under Displaying the last successful scans. The Book History: list to the left displays the textbook history of that particular student or teacher.

Your screen should look similar to the following screen capture:

 

6.                 Every time you add another individual, either by scanning or by typing the information manually, a row is added to the list in the lower grid. Refer to the following screen capture.

 

Note

If you are not using a scanning device, enter the data manually (include student or teacher ID, ISBN, and/or Accession number) and then click on (Save), next to the corresponding field, to register the information.

If you are using a scanning device, the data scanned will be entered into the fields and automatically forward the cursor to the next field.

 

7.                 To print a receipt, click on (Today's Receipt) or (Full Receipt) after each student or teacher.