The bus request MUST be submitted 10 working days before the trip. The director needs to call two days before the trip to make sure the bus has been ordered. If the bus request is cancelled one day before, or the day of the trip, transportation will still charge for the bus. The resulting cost will be billed to the budget of the teacher who ordered the bus and forgot to cancel it earlier.
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SUBMIT A FINE ARTS BUS REQUEST.
Bus Requests/Field Trip Procedures
Buses ordered for Fine Arts trips by Fine Arts organizations are to be requested online at: http://pisdnet/Curr_Instr/FineArts/bus_request.htm. (Any trip that your campus is paying for will be ordered through your school office/secretary. These requests should be received two weeks before the event in order for transportation to schedule buses/drivers for us.
The bus request should be filled out completely (note the “event” requires a street address if it is not an obviously known place.)
· Arrive at School Time is the time you want to begin loading. Do not put an earlier time because we are charged by the hour for buses/driver.
· Leave Event Time is the time you will begin to load after your group has performed.
· Return to School Time must correspond with travel time from the time you leave an event and return to your campus.
· Submit the bus request “Give me my buses!” It is important for you to print a copy of your request for your records.
On regular school days, we cannot order buses to be at your campus before 8:30 a.m., nor can we order buses to be used between 1:30 p.m. and 4:30 p.m. The exception to this is UIL ONLY.
When your bus is ordered, the Fine Arts office will send an email confirmation of your request. This only confirms that your request was received in our office, not that it has been approved. If your request is approved, you will receive a pink copy of the bus requisition. If your request is unable to be approved, a notification will be sent to you through email from the Fine Arts office. Please check it carefully to be sure all information is entered correctly because this is how transportation schedules your request. You are still to check with transportation two days before your event to confirm your bus order.
If you need to cancel an order or part of an order, please call our office (713-740-0078) and we will notify transportation of any change. If our office is closed, please call transportation (713-740-0817) as early as possible about cancellations. We are charged even if the bus is not used!
FINE ARTS FIELD TRIP CONSENT/MEDICAL RELEASE FORMS must be filled out and on file before a student is allowed to make a trip with an organization. This form is 2-sided English/Spanish. The example in your manual is for your use to make campus copies.
REQUEST FOR OUT OF DISTRICT TRIP forms are to be used if you are planning a trip outside the school district boundaries for any occasion. These forms must be submitted to your Principal for approval and then submitted to the Deputy Superintendent’s office for approval. These are triplicate NCR forms to be ordered from the Fine Arts office. The example is in your manual or online under "Forms". These forms must have approved signatures before buses can be ordered.
School District Vans may be ordered through our office if they are available and the trip is one best served by the use of the van. The example in your manual is a sample ONLY.